It is not easy to move, but when you consider that it is moving from one office to the next and all employees are involved, it can make the task even more difficult. We wanted to simplify the process to ensure a smooth office move.
Plan your office move
Time for office moves will vary based on the size and complexity of the business, the type of move, such as international or national moves, the furniture used, which will impact the assembly and disassembly times, etc.
small businesses don’t need more than eight weeks. medium-sized and large companies may require between three and eight-month. This is the most crucial period, as it sets the tone for the next steps.
1 – Mark an event on your calendar. Moving offices is a way to cut off company activity for a few weeks. It is best to pick a time of the year when there is less activity at your office. The summer months are generally a good time to be there, but you must remember that staff members may be away.
2 – Learn about the new space. It is important to know the space to create new areas for rest, work, and offices. Good planning will prevent you from having to make drastic changes soon.
3 – Supplies Most often they are in the name or former tenant of the owner. In this case, you need to manage the transfer of ownership of electricity and telephony as well as water.
Organize your office move
It can be difficult to organize and coordinate all employees in collaboration when moving offices are required, especially for large and medium-sized companies. These steps are the best.
4 – Effective communication: It is important to let each department director know what to do so that everyone understands.
5 – Sets the procedures: Describe how and when tasks related to moving an office should take place: how to pick up personal belongings, confidential documentation, how you can move hazardous materials, etc.
We must not forget that many hires can’t be made last-minute.
6 – Moving Companies: Office moving is not like Residential Moving In Northumberland County. Because office furniture is more complicated than it seems, it’s best to hire a moving company with years of experience.
7 – Ask for estimates before hiring in the moving industry. Compare at least three to four quotes and ensure that all services are covered by insurance, packaging, and assembly.
Get your office moved
When the day arrives, it is time to put into action all that you have planned and organized in recent weeks.
8 – Now it’s time for packing: Before you begin to make the boxes, it is important to set up an order. It is a good idea to create an alphanumeric code that identifies the department and number of each box.
9 – It is time to clean up A move to get rid of all the papers, junk, and materials that no longer serve your purpose is the best thing. This is the time to get rid of anything that will not be used or needed in the new stage. If you need to store your furniture, you can use our furniture storage service.
10 – Notify customers and suppliers: If you have changed your address, you must notify all people who have a business relationship with the company. For clients, suppliers, it is best to create an official communication and update the contact information online, in Google My Business, or other company listings.
These tips should help complete the office move. The only thing that is left to do is to focus on the business goals that will be presented at this stage. We wish you all the best!
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